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Information on Forms and Documents

Scanned copies of documents, translations or Power of Attorney

At the UK Ship Register, we are happy to accept scanned copies of any documents to complete any registration process. Any documents or forms that require a signature must be signed using wet ink, as we do not accept digital signatures.

If information is missing or not clear, we may have to request that original documents are submitted. This also applies if you if you wish for any document to be officially endorsed by the UK Ship Register.

If using the UK Ship Register online service, copies of documents can be uploaded as part of the application process. 

Documents not in English and translations

If any supporting documents are not in English, the document must be officially translated, and the English translation notarised for this to be accepted and to support an application. Clear scanned copies of notarised official translations are required.

Documents signed using Power of Attorney

Documents can be signed under a Power of Attorney (PoA). If any document is signed in this way a scanned copy of the PoA must be supplied. We would expect the PoA to include:

  • Official Number or IMO number (if available)
  • The vessel name (if known)
  • Details of the processes that can be completed using the PoA
  • The names and signatures of the relevant parties
  • The date the PoA was signed

We are happy to accept scanned copies of a completed Power of Attorney.

  • Where to send your documents

  • You can email documents to us at: 

    You can post documents to us at:    

    UK Ship Register
    Maritime and Coastguard Agency
    Anchor Court
    Keen Road
    CF24 5JW

    You can also contact us on +44 (0)20 3908 5200.

  • Copies of certificates or transcripts (including a misplaced certificate or transcript)

    • Transcripts of Registry

      For an extract of information of a specific vessel.

      Read more
    • Closing a Registration

      Close or remove a vessel from the UK Ship Register.

      Read more